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On May 8, 2014 the Utah State Records Committee (SRC) again reviewed the proposed correspondence general retention schedules for approval. The correspondence general retention schedules were originally presented to the SRC on April 10th, but were not approved. Instead the SRC provided some clarity to the proposed description and moved to have the schedules posted for another 30 days. The

Social Media and Email Management Presenters’ Handouts Thank you to everyone who attended the training event on Friday, April 4th. We hope that you found the presentations helpful in fulfilling your roles as records officers. Below you will find copies of the presentation slides for future reference: Social Media: Strategies for Successfully Managing Legal Risks by Dr. Randy L. Dryer,

As part of the General Schedule Update Project, the Utah State Archives has posted three schedules for public comment. The schedules are for the retention of correspondence and would replace the current general schedules for Policy and Program Correspondence and Transitory Correspondence. In an age where so much correspondence is conducted by email, a clearer definition of what constitutes permanent

Quarterly Events January to March 2014 January 2014 Lunch ‘n’ Learn Lunch ‘n’ Learn sessions are live, online sessions. A link to the session will be sent to participants on the morning of the event. To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Jan 10, 2014, 12:00 p.m.-1:00 p.m. Topic: Public Records Management Act In-Person Training Events To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Jan 17, 2014,

Quarterly Events October to December 2013 October 2013 Lunch ‘n’ Learn Lunch ‘n’ Learn sessions are live, online sessions. A link to the session will be sent to participants two days prior to the event. To register visit: http://archives.state.ut.us/cgi-bin/traininglist.cgi Oct 18, 2013, 12:00 p.m.-1:00 p.m. Topic: Meet the Government Records Ombudsman Rosemary Cundiff is the government records ombudsman. In that

Utah State Archives Micrographic Services Duplicating Microfilm and Microfilm Storage Part 3 of 3 The micrographics department at the Utah State Archives is a full service microfilm department, meaning micrographics can develop, duplicate, and store both 16mm and 35mm films. Micrographics can also capture digital images to microfilm as well as produce digital images from microfilm and microfiche. The following

Utah State Archives Micrographic Services From Digital to Film and Back Again Part 1 of 3 The micrographics department at the Utah State Archives is a full service microfilm department, meaning micrographics can develop, duplicate, and store both 16mm and 35mm films. Micrographics can also capture digital images to microfilm as well as produce digital images from microfilm and microfiche.

A meeting was held in May with several school districts, an attorney, the Government Records Ombudsman, and record analysts. The first draft was reviewed and edited. The updated draft has been sent to the Appointed Record Officers of every school district in Utah for their input. The following general retention schedules will be presented to the State Records Committee at

     When the Utah Public Notice Website (UPNW) was launched in 2008, government agencies were required to post on the site only notices and meeting agenda prior to open and public meetings. The requirement of what “public information” must be posted has been expanded.      Website enhancements now permit public bodies to attach approved minutes, audio recordings, and other materials

Records and Information Management Event State Archives Thursday, April 25, 2013 In recognition of Records and Information Management Month, the Utah State Archives will host a series of presentations on Thursday, April 25th focusing on practical tools and tips for records preservation and management. The sessions will be presented by local professionals and State Archives’ employees. The schedule will be