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A change to the proposed general retention schedule for Grievance and Discipline Records requires your input. This schedule is meant to include unsubstantiated cases. The Attorney General’s office requests that the retention be changed from 7 years after case closed to 7 years after end of employment. Changing the trigger significantly changes the retention. -3- Grievance and Discipline Records Initial

As part of the General Schedule Update Project, the Utah State Archives is proposing the following changes to the general retention schedules for personnel records. Since May last year, several meetings and discussions have been held with human resource representatives and records officers to clearly define the contents of a personnel file. The seven year retention listed below is based

Thank you to everyone who attended the Electronic Records Conference. We had a great turnout and fantastic presenters! Thank you to Terry, Howard, Ron and Amy for sharing their experiences and expertise with us! You can now view the slides as well as Terry’s Technical Bulletin  on our website at: https://archives.utah.gov/recordsmanagement/training.html

Good work Jerrianne and Anna! We salute you.

What software do you use for your records management? Do you use a content management system? Simple spreadsheet? Custom software to fit your needs? We’re looking into software programs used by different agencies. We’d like to become more familiar with their strengths and weaknesses, and how easy they are to use. What do you use to track your records? Leave a

As part of the General Schedule Update Project, the Utah State Archives is proposing the following changes to the general retention schedules for records management related information as well as construction records. We appreciate your input. -Information Governance Records- Records used in establishing and implementing records management practices. Included are inventories, finding aids, records management procedures and related information. SG

Over the last year several meetings have been held with human resource representatives and record officers from school district, city, county and special district offices to clearly define the contents of a personnel file. An attorney, the Government Records Ombudsman, and record analysts have also been included in this creation process. The following schedules are for the retention of the

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The proposed administrative correspondence general schedule was approved by the State Records Committee June 12th, 2014. Below are all three new correspondence general retention schedules with some explanation and guidance from the Committee as to how the retention schedules are to be applied. In an age where so much business is conducted over email, the State Records Committee wanted to

With the recent attention on the proposed Administrative Correspondence general retention schedule, and approval of several new schedules, we thought it a good opportunity to share with our readers what general retention schedules are and their role in records management. The Utah General Retention Schedules are policies created and maintained by the Utah State Archives that describe a group of