Archives News

State Records Center Ribbon Cutting and Open House Program November 29, 2012 Pre-program 1:30 pm  Slide presentation                Gathering in program area Ribbon Cutting Program 1:45 pm  Welcome by Mark Dalton, Records Center Manager 1:48 pm  Wayne Christensen, overview of building acquisition 1:51 pm  Gregg Buxton, highlights of the new building 1:54 pm  Patricia Smith-Mansfield, need for the new facility

On November 13, 2012, State of Utah employees will transition from GroupWise email accounts to Gmail email accounts. Every state employee is responsible for managing his or her own email account in accordance with state approved retention periods. Remember: Not all email correspondence qualify as government records. Email correspondence may be government records depending on the content. Email correspondence that

        The Government Records Access and Management Act (GRAMA) provides time limits for both responding to requests and appealing denials. These time limits, found in Utah Code sections 63G-2-204 and 401-404, are important because they protect rights and define responsibilities. A requestor is entitled to a response within a reasonable timeframe. If the requestor is not satisfied with the response he or she must appeal

The Utah State Archives’ staff is busy preparing to implement the online training which was mandated in legislative changes to the Government Records Access and Management Act (GRAMA) during the 2012 Utah State Legislature General Session and which will become effective on January 1, 2013. The changes to Title 63G, Chapter 2 of GRAMA includes the following: “Each records officer

A GRAMA request is a written request for access to government records pursuant to Utah’s Government Records Access and Management Act.  A governmental entity that receives a request can respond in one of the following ways: 1) provide the requested record, 2) provide a notice of denial that explains why all or part of the record should be withheld, 3)

Each year, the Government Records Access and Management Act (GRAMA) is updated. In Spring, the Division of Archives and Records Service provides a consolidated copy of the GRAMA law on our website. In 2012, fourteen minor changes were made to GRAMA. These changes include amendments to the existing law and two newly enacted sections. Newly Enacted GRAMA Sections 63G-2-108. Certification

To register for a training event, please click here. Salt Lake City, UT Providing Public Access to Government Records (parts 1 &2) 9:00 am to 3:00 pm May 23, 2012 August 22, 2012 Manti, UT Handling Office Overload: Basic Records Management (parts 1 &2)  9:00 am to 3:00 pm August 1, 2012 Providing Public Access to Government Records (parts 1

Registration for the Utah State Archives Electronic Records Management Conference will be closing Friday, March 23th. The conference will be held on April 26th, 2012 at the State Office Building Auditorium at the Utah State Capitol Campus. For registration and more information please see the 2012 RIMM Event tab on this blog. The conference will focus on electronic records with presentations on discovery, technological judgement, information

Records Keepers in now on Facebook! Visit our new timeline to view recent Utah State Archives and records management related events, view photos of our records center move, and to browse through articles we find and post about records management, electronic records, email management, social media and all things records. To visit our Facebook page, select the link on the

     Nearly every year the Legislature makes changes to the Government Records Access and Management Act (GRAMA) or other state records laws. In the past, most changes have been quietly implemented. However, last year when lawmakers passed House Bill 477 the resulting public outcry prompted its speedy repeal. The public message was that Utahans want easier access to government records and not