Division of Archives and Records Service

Updating Municipal GRS

Rebekkah Shaw
February 3, 2017

Municipal schedule 1-9 titled “Grant Files Original Applications” is permanent. Applications are not permanent, but the final performance report is. To clear up this confusion, this schedule will be removed and linked to the two schedule below.

Please update your records so the related retention schedule will be followed from this point going forward. If you have any questions, please call Rebekkah Shaw at 385-282-4941.


These records document grants received by governmental entities, which may contain applications , notice of award, reports, correspondence, and related records.
Retention: 7 years after final action and then destroy. (Approved 12/2016)


Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006).

Retention: Permanent. Creating agency shall transfer preservation copy(ies) to State Archives and access copy(ies) to the State Library. (Approved 10/2013)