Archives News

Weeding is used to get rid of non-records (binders, folders, post-it notes, etc.), redundant records (i.e. form letters where we only need to preserve one), and misidentified records in archival collections. Archivists use their authority to weed as a collection management tool to best utilize resources, particularly physical storage and digital space. Archives RIM specialists add the phrase “with authority

Even small towns have a good amount of government business to record, and just like their larger municipal counterparts, finding space to store all of those records is a never ending challenge. In the Virgin Town Hall, a historic school house, managing limited storage space is especially important. Just over a year ago the upstairs storage room in the Virgin

Start looking for answers here: we’ve published a new Email Management Guideline! The guideline was written by the Division of Archives and Records Service for Utah’s local and state government agencies. Find tips on: Creating an email management policy Applying the updated retention schedules to email Exporting emails from your system Using your system’s records management tools Complying with legal

Meet Anthony Adams, records officer for the Wasatch Front Waste and Recycling District. Anthony started with the district in late 2015 as the Executive Assistant and quickly embraced his role as the records officer. He completely reorganized the district’s retention schedule, and made sure that each record series created by the district was associated with an established retention schedule. Another

Meet Jordan Chandler, Records Manager for the Utah Military Academy. She has been managing the school’s records for 4 years. Jordan said “I assist in managing Cadet Files, turning them into the state for auditing purposes, Registration, etc. It plays a huge part in my job, if the records management is lacking, I cannot stay organized, or find what I

Meet Carol Bekker, Records Manager for the Thomas Edison Charter School. Carol has been managing the school’s records for 13 years. Carol enjoys having everything organized. She ensures retention guidelines are followed and regularly re-appraises records as they come up for destruction. Currently, Carol is working with her team to develop policies regarding records management and retention. She says “This has

Meet Sara Danielson, Records Manager for the Utah Labor Commission. Sara handles all the Commission’s GRAMA requests, and assists each Commission division with records management. Sara has been a records officer for 20 years! Congratulations, Sara!   Successes and Challenges Sara’s favorite part of the job is when she is able to locate old records for constituents. We all know

This month’s spotlight features Tonya Smith, the Medical Records Department Manager, Privacy Officer, and Records Officer for the Utah State Hospital, an inpatient psychiatric facility in Provo administered by the Department of Human Services. Tonya manages both paper and electronic patient medical records, as well as agency administrative documents. Tonya has been in this position for 17 of her 32 years working

Linda Bright is a GRAMA specialist for the Northern Region of the Division of Child and Family Services (DCFS). She has been working on GRAMA requests for the last 9 years and has been employed with DCFS for 25 years. On average, she completes as many as 60 GRAMA requests and responses per month. As part of her work in