Archives News

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March 27, 2019

It’s Time for Another RIMM Webinar Series!

Records and Information Management Month (RIMM) 2019 is here! To celebrate we are hosting a webinar each week in April. General Retention Schedules by Rebekkah Shaw and Heidi Steed, RIM Specialists at the Utah State Archives Wednesday, April 3, Noon-1:00 p.m. Rebekkah and Heidi will have a discussion about the general retention schedules–how they have changed, why they’re changing, and
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February 15, 2019

Utah State Archives and Historical Records

Does the Utah State Archives destroy historical records? There seems to be a pervasive rumor among governmental entities that the Utah State Archives and Records Service is in the business of microfilming and destroying permanent historic records. Let us set the record straight. According to Utah State Archives Assistant Director, Jim Kichas: in the latter half of the 20th century,
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February 14, 2019

Finding the Needle in a Haystack

Finding a needle in a haystack, better known as locating a single file among 139,264 boxes.
October 1, 2018

The Nuts and Bolts of Records Management

The class materials for the Records and Information Management (RIM) Conference on September 11, 2018, are now available on the Utah State Archives website:  https://archives.utah.gov/recordsmanagement/event_materials/20180911-rim-conference.html The following are highlights from this year’s RIM Conference: Practical tips and solutions for your RIM program Implementing the General Retention Schedules (GRS) and your agency policy Email management practices Managing electronic records and ungoverned data Information
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September 18, 2017

Can I Send Records Stored on Non-Paper Media to the State Records Center?

We received the following question from a records officer, and thought it might be helpful for all records managers to hear the answer. So here it is in ‘Dear Abby’ form: Dear Records Analyst, I am in the process of preparing boxes to send to the Records Center, but heard that I should not send cassette tapes, VHS, DVDs, CDs,
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June 19, 2017

How to retrieve records from the State Records Center

Although government records stored at the State Records Center in Clearfield are no longer actively referenced within your office (meaning they are used less than once a month), you may recall them whenever needed. This happens for a variety of reasons: There may be a GRAMA request for records that are housed in the State Records Center, a student may
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April 27, 2017

How to send records to the State Records Center

Government records may be stored at the State Records Center in Clearfield when they are no longer actively referenced within your office (used less than once a month). This allows your agency to maintain ownership while using free off-site storage. Once you’ve completed a Records Transfer Sheet (RTS) online, you can coordinate with the Record Center staff to deliver your
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April 6, 2017

What is the State Records Center?

As a records officer, you have probably heard about or used the State Records Center (Records Center) in Clearfield. Often the Records Center is mistaken for the State Archives and Records Service (Archives) building in downtown Salt Lake City. The Records Center is part of the Utah Division of Archives and Records Service, meaning it is managed by Archives staff,
August 9, 2013

Lunch N' Learn Series

Lunch N’ Learn How to Use the State Records Center Friday, August 30 @ Noon The Utah State Archives has scheduled a Lunch N’ Learn session for Friday, August 30th from Noon to 1:00 p.m. The topic for the hour is “How to Use the State Records Center” and will consist of a presentation and Q&A session. Feel free to
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December 2, 2011

Records Center Move

The Utah State Archives and Records Service will relocate the State Records Center from the warehouse in West Valley (Decker Lake) to a new State owned facility in Clearfield. This move is scheduled to begin on February 1, 2012 and will take an estimated 4 weeks to complete.   In order to facilitate this move, some services will be temporarily